Candidates for administrative assistant positions should be professional, pleasant, and attentive, as well as accurate. They must always be prepared and responsive, ready to face any situation head on. Administrative assistants must be comfortable using computers, performing standard office activities, and communicating effectively both verbally and in writing. Administrative assistants should, above all else, have a genuine desire to help people.
Responsibilities:
- Filing, preparing reports and presentations, setting up for meetings, and reordering supplies are examples of office tasks
- Booking meetings and avoiding conflicts, providing real-time scheduling support
- Booking flights, renting automobiles, and arranging hotel and restaurant reservations are all examples of travel plans
- Phone calls are screened and routed to the relevant person
- Producing reports, transcribing meeting minutes, creating presentations, and conducting research using computers
- Visitors should be greeted and assisted
- Communicate politely and professionally via phone, e-mail, and letter
- Anticipate the needs of others to provide a smooth and enjoyable experience for them
Requirements:
- An associate's degree in a comparable discipline
- Previous administrative experience is required
- Excellent computer abilities, particularly in the area of typing
- Desire to be proactive and help others have a pleasant experience